DeepMeta
DeepMeta

Statements & Sales

Downloading your Royalty Statements

From DeepMeta v3.23 onwards, you need to download your Royalty Statements from the Getty ESP site yourself and import them in DeepMeta.

If you've never downloaded your statements from the Getty website, here's a step-by-step guide.

Import your statements in DeepMeta

  • Select 'Statements' in the left hand menu bar to go to the 'Statements' section.
  • Click the 'Import' button at the top right and select all the .txt files that you downloaded from the Getty ESP site, to import them.

Using drag-and-drop

Alternatively, you can simply drag the .txt files from your File Explorer (Windows) or Finder (macOS) onto the DeepMeta window and drop them there. DeepMeta will recoginize them as Royalty Statement files and import them.

Types of statements

There are currently 2 types of statements:

  • 'Regular': Available to all contributors, these are the main statement reports.
  • 'Connect': You may not see any of these, or not for every month. By nature, these types of transactions result in very small royalties, which is why 5 decimal digits are shown in most DeepMeta lists. Note that Connect sales all have a 'Sales date' set to the first of the month, corresponding to the 'Invoice date' field in the downloaded statement files.

Getty Images statements contain a wealth of information. For clarity, DeepMeta only shows a few of the possible fields of the reports in the list. After getting acquainted with the system, please take a moment to customize the list to your needs. (See the File list info on how to manage your columns) To see what we mean, here's the list of possible fields you can enable for the DeepMeta Statements list:

The Sales section

In the left-hand menu: click 'Sales'. This brings up the Sales list:

This section shows all sales records extracted from the Getty Images royalty statements. Where the 'Statements' show the summary info, 'Sales' show all the details on how the summary was obtained.

Each 'Sales' entry is linked to one of the downloaded 'Statements'. E.g. all sales with '2017-01' in the 'Month' column, are linked to the Statement for that month. You cannot delete individual Sales items from DeepMeta, but it is possible to delete Statements. If a Statement is deleted, all linked Sales items are deleted as well. Mind you, the next Sync will bring back in that Statement and its sales items into DeepMeta.

As with the Statements and any other list in DeepMeta, it's a good idea to customize the columns to your needs. Here are the columns available in the Sales list:

You can also use the search field at the top right of the DeepMeta window, to filter the list. Following Sales fields are used for filtering: Type, Collection, Transaction type, Region, Territory, Site, File ID, Invoice number, (Royalty) Month.

A few words on the Statement and Sales data

DeepMeta Statements and Sales show an exact copy of the information in the downloaded Getty Images royalty statements.

Note that this information is of the type used in accountancy. You'll find "weird" entries in there, resulting from customer refunds, as well as corrections for "minimum PPF" for exclusive contributors.