DEEPMETA 3 - USER GUIDE - STATEMENTS & SALES
Attention
DeepMeta 3 is no longer supported. Please consider moving to the online DeepMeta 4, that runs in the browser.
For details, please check out the blog post: Announcing DeepMeta 4
We will do our best to provide maintenance updates, as long as our development tools allow.
Statements & Sales
Downloading your Royalty Statements
Important Update - DeepMeta v3.23+
From DeepMeta v3.23 onwards, you need to download your Royalty Statements from the Getty ESP site yourself and import them in DeepMeta.
If you've never downloaded your statements from the Getty website, here's a step-by-step guide.
Import your statements in DeepMeta
Follow these steps to import your downloaded statements:
- 1. Select 'Statements' in the left hand menu bar to go to the 'Statements' section.
- 2. Click the 'Import' button at the top right and select all the .txt files that you downloaded from the Getty ESP site, to import them.
Using drag-and-drop
Alternatively, you can simply drag the .txt files from your File Explorer (Windows) or Finder (macOS) onto the DeepMeta window and drop them there. DeepMeta will recognize them as Royalty Statement files and import them automatically.
Types of statements
There are currently 2 types of statements:
Regular Statements
Available to all contributors, these are the main statement reports containing your standard royalty earnings.
Connect Statements
You may not see any of these, or not for every month. By nature, these types of transactions result in very small royalties, which is why 5 decimal digits are shown in most DeepMeta lists.
Connect Sales Details
Note: Connect sales all have a 'Sales date' set to the first of the month, corresponding to the 'Invoice date' field in the downloaded statement files.
Getty Images statements contain a wealth of information. For clarity, DeepMeta only shows a few of the possible fields of the reports in the list. After getting acquainted with the system, please take a moment to customize the list to your needs.
The Sales section
In the left-hand menu: click 'Sales'. This brings up the Sales list:
This section shows all sales records extracted from the Getty Images royalty statements. Where the 'Statements' show the summary info, 'Sales' show all the details on how the summary was obtained.
Sales Linkage
Each 'Sales' entry is linked to one of the downloaded 'Statements'. E.g. all sales with '2017-01' in the 'Month' column, are linked to the Statement for that month.
Deletion Behavior
You cannot delete individual Sales items from DeepMeta, but it is possible to delete Statements. If a Statement is deleted, all linked Sales items are deleted as well. Mind you, the next Sync will bring back in that Statement and its sales items into DeepMeta.
Available Columns and Filtering
As with the Statements and any other list in DeepMeta, it's a good idea to customize the columns to your needs. You can also use the search field at the top right of the DeepMeta window to filter the list.
Following Sales fields are used for filtering:
A few words on the Statement and Sales data
Accounting Information
DeepMeta Statements and Sales show an exact copy of the information in the downloaded Getty Images royalty statements.
Note that this information is of the type used in accountancy. You'll find "weird" entries in there, resulting from:
- • Customer refunds
- • Corrections for "minimum PPF" for exclusive contributors
- • Various accounting adjustments and reconciliations
Data Accuracy
This data represents the exact information from Getty Images' official royalty statements which should be considered authoritative for accounting and tax purposes.