Multi-edit & Undo (introduced in DeepMeta v3.12)

Video tutorial

Here's a short video tutorial that explains all the details of the new Multi-Edit mode and Undo/Redo:

Switching to the Edit mode

In the left-hand menu: click 'Files' to go to the 'Files' section:

Select one or multiple files in the File list and click the pencil ('Edit') button at the top of the right-hand preview panel. Alternatively, you can use the CMD E keyboard shortcut for quick toggling between the 'View' and 'Edit' mode:

The right hand preview panel will turn into an entry form, where you can enter and modify the data for selected files:

Fine-tuning the panel and text sizes

As with most panels in DeepMeta, you can finetune the sizes of sections and text to suit your preference:

  • Change the slider at the top right to make text larger or smaller
  • Drag the horizontal separator between thumbnails and the section below
  • Drag the vertical separator between file list and preview panel to make the preview wider or narrower

Selecting files

One or more files in the left-hand file list can be selected. These don't necessarily have to belong to the same batch or be of the same type. Above the thumbnail area, details of selected files are shown.

Here's an example, where 4 creative images, 1 video and 2 editorial images have been selected:

UNDO & REDO

The Edit mode does not use a "Save" or "Cancel" button. All changes take immediate effect. This allows for quick and efficient editing

If a change was made by mistake: click the "Undo" button at the bottom right of the DeepMeta window:

Hover your mouse cursor over the button to see the last action that was saved. This is the action that will be 'undone' by clicking the 'Undo' button

If you change your mind after an "Undo", you can click the "Redo" button to re-do the last action.

Field validity

All entry fields marked with an icon are required fields:

The field is valid.
The field is not valid and needs editing. The file cannot be uploaded without correcting all fields marked as error. Hover your mouse over the red triangle to find out what's wrong.

The General, Keywords and Releases tabs

When in 'Edit' mode, the preview panel content is divided over 3 tabs:

  • General: Edit general fields, like title, description and country. OPTION G
  • Keywords: Edit the keywords for selected files. OPTION K
  • Releases: Assign Model and Property releases to selected files. OPTION R

The GENERAL tab

Overview

This panel contains a number of general fields, such as title, description and country:

  • 'Title': Required. A short descriptive title for the file. Must always be in English. If present in the IPTC/XMP data of your JPG file (or JPG thumbnail file in case of EPS vectors) or MOV, this field will automatically show it.
  • 'Description': Required. A more complete description of the content. Must always be in English. No special characters like HTML or UBB are allowed. Editorial files use this description field for the caption, which must contain the city and correct description of the subject. If present in the IPTC/XMP data of your JPG file (or JPG thumbnail file in case of EPS vectors) or MOV, this field will automatically show it.
  • 'Date created': Required. The date when the image/video was shot or when the illustration was created. If present in the IPTC/XMP data of your JPG file (or JPG thumbnail file in case of EPS vectors) or MOV, this field will automatically show it.
  • 'Country': Required. The country where the image/video was shot, or where the illustration was created. For editorial images, DeepMeta will extract the country from the description field, if recognized.
  • 'Brief Code' (called 'Event ID' for editorial images): Not needed if the Brief/Event ID was specified at the Batch level. Setting a Brief/Event ID for specific files, provides an override. E.g. if only a few files of a batch apply to a Brief or Event. This must be a 6-8 digit number provided by iStock. You will normally leave this field empty. If you don't know what this code means, leave it empty.
  • 'Nominate for Signature Plus': Tick this box to nominate the file for inclusion in the 'Signature Plus' collection. Attention: this option is only available for creative images and vector illustrations of exclusive contributors.
Multi-edit for text input fields

To see how editing multiple files works, let's look at the title field:

  • If only one file is selected, or multiple files which have the same title, the edit field shows the text on a white background:
  • If multiple files are selected, having a different title, then "(multiple values)" is shown on a yellow background. If you type a title in the field, it will apply to all selected files:
  • When "(multiple values)" is shown, you can click on the right-hand arrow to open a drop-down list with all titles found in selected files. To apply one of these titles to all selected files: select the title from the list. You can also click the arrow again to close the list:
Multi-edit for tick boxes

Let's look at the S+ nomination field to see how tick boxes behave in multi-edit:

  • If only one file is selected, or multiple files which are all not nominated for the S+ collection, an empty tick-box is shown:
  • If only one file is selected, or multiple files which are all nominated for the S+ collection, a simple tick-mark is shown:
  • If multiple files are selected, having a different nomination status, then "(multiple values)" is shown next to the tick box, which shows up as follows:

The KEYWORDS tab

Overview

This panel allows adding/changing keywords for selected files:

  • If a file contains IPTC/XMP data with keywords, these will be automatically imported when the file is added to DeepMeta.
  • To add additional keywords, type these, delimited with commas in the keyword box at the top. You must enter keywords in the language you selected as 'Keyword language' in the Preferences section. Using a different language will result in unusable suggestions of vocabulary terms. After entering one or more keywords, press the ENTER key, or click the + button at the right.
  • DeepMeta will access the Getty Images server to fetch corresponding terms (meanings) from the Getty Images Vocabulary. For this to work, you must be logged in. The look-up will typically take a second or less. Once the terms are received, a box is added to the right-hand list (labeled 'Please refine ...') for each keyword, with corresponding terms found in the Getty Images Vocabulary. For each keyword, click on the most appropriate term(s). When done, you can click the (-) button at the top right of the box to close it.
  • To speed up the process, you can CMD-click one of the terms: this will select the term and close the box at the same time.
  • By default, DeepMeta only adds the term to those selected files that actually have the keyword (e.g. imported from the IPTC/XMP metadata in the JPG file). To add the term to ALL selected files instead: SHIFT-click the term.
  • As soon as a term is clicked, it moves to the left-hand list, labeled 'Valid keywords'. Each file must have between 5 and 50 valid keywords to be valid.
  • If a keyword was not found in the Getty Images Vocabulary, it moves directly to the left-hand list, and is marked with an (*) asterisk. These are 'candidate' keywords. They are searchable by the buyers, but are not translated. Typical applications for such keywords are unknown geographic locations, Latin names for plants, etc.
  • If you feel none of the suggested terms in the right-hand list apply to your file, you can ignore them and move the keyword directly to the left-hand list, by clicking the keyword itself. It will be added as a 'candidate' keyword (see paragraph above)
DeepMeta v3.14 - new features!

Attention: Version 3.14 of DeepMeta has added several additional ways to speed up your keywording workflow. For a quick overview of the new functionality, check out the article in the News section.

Keyword suggestions
  • At the top right of the keyword box is a "lamp" icon. When clicked, the words in the keyword box are looked up for valid keyword suggestions from the Getty Images Vocabulary, and placed in the keyword refinement list below. What happens in the background is that a search is done at the iStock / Getty Images website with given phrase. The most used keywords in the top results for this search are returned in the Keyword Suggestion list.
  • If you have too many words in the keyword box, this search will have no result and no suggestions are returned: just type up to 3 of 4 of your most important keywords for best results.
  • If no words are present in the keyword box, then the text present in the Title field is used instead.

The RELEASES tab

Overview

This panel allows assigning model- and property releases to selected files:

  • If no releases are shown in the list or releases are present but none are ticked/selected, then the green OK check-mark is shown. No action is required if your file doesn't need releases. The green check-mark means that this is an OK and valid situation.
  • To add a release that you already added to DeepMeta, tick the "Show all" box, and all your DeepMeta releases are shown in the list. You can type something in the search box, to narrow down the results.
  • To add new releases to DeepMeta, click the 'Add Model Release' or 'Add Property Release' button at the top left of the main DeepMeta toolbar.

    The release can be a 'JPG', 'PNG' or 'PDF' file. Note that for PDF files, only the first page is shown in the DeepMeta preview, however the entire PDF will be uploaded to iStock.

    See the separate Releases section in this guide for all details regarding releases.

  • Note that there is a requirement that Model releases need the 'Date of Birth' field specified, besides also being written in the release document itself. If Model releases were assigned to the file (the box has a tick-mark) and one or more have no 'Date of Birth' specified, this is flagged as an error. The red triangle is shown and hovering over it will explain this situation:

    Fix this by double-clicking the Model release(s) and enter the 'Date of birth'. When all is ok, the red error triangle will disappear.

Multi-edit of releases

Each release in the list can be in one of following 3 states:

  • If only one file is selected, or multiple files and none of them have this release assigned:
  • If only one file is selected, or multiple files which all have this release assigned:
  • If multiple files are selected and some of them have this release assigned:

Clicking the state icon will toggle it from Off to On and vice versa. The change is immediate. Use the "Undo" button if needed.


Next topic: Copy & Paste