In the left-hand menu: click "Files":
This is an important section that you will be using for managing your portfolio. The right-hand panel shows details about the file(s), currently selected in the list. You can drag the vertical border between the list and the detail panel to resize and make it fit your needs.
At the top of the list are a number of filter boxes. Unselect the ones for the types of files you want to hide in the list:
- To Edit: show/hide files with status "To Edit" and "Revisable"
- To Upload: show/hide files with status "To Upload", "Queued for Upload", "To Resubmit", ...
- Waiting: show/hide files with status "Submitted" and "Revised"
- Active: show/hide files with status "Active" (accepted and for sale)
- Inactive: show/hide files with status "Rejected", "Deleted" and "Invalid file"
- Creative Image: show/hide files of type "Creative Image"
- Creative Illustration: show/hide files of type "Creative Illustration"
- Creative Video: show/hide files of type "Creative Video"
- Editorial Image: show/hide files of type "Editorial Image"
- 1: Select page 1: a set of columns useful for uploading/editing
- 2: Select page 2: a set of columns with statistics for recent views and interactions
- 3: Select page 3: a set of columns with cumulated statistics, based on the Getty Royalty Statements
For searching in the files: type one or more words in the Search box at the top right and hit the enter key:
Only files will show up which have the filter word(s) in their title, filename, batch name, id, iStock-id or keywords.
If more than 1 word is typed: all the words must be present, i.e. it is an AND relation.
You can enter multi-word terms by putting them between quotation marks, "clear sky".
Filtering is not case-sensitive.
You can clear the Search box by clicking the small delete button inside the box.
A few examples:
- dog : find all files with dog in the searched fields.
- dog cute : find all files with dog AND cute in the searched fields.
- blue "clear sky" : find all files with blue AND clear sky in the searched fields.
Click on a column header at the top of the list, to sort the list entries by that column (upwards). Click the header again to change the sorting order to downwards. The arrow shows the sorted column and its sort order.
Adding, moving and removing columns
By default, only the most important columns are shown in the list. You can add many more or remove the ones you don't need. Right-click on the list column header for the column you want to change. Choose:
This will insert the column you select from the list before the clicked column header, if the column was not yet in the list. If the column was already present, its position is moved. In the pop up list, the columns already shown are marked with a check-mark symbol.
This will remove the selected column from the list. You can add it back later at any time.
Pop-up context menu
Right-click on an item (or multiple items) in the list to bring up a context menu, allowing to launch actions for the item(s):
Selecting the "Re-import" function allows you to replace the original JPG/MOV/EPS file with a new one, without losing all the data you already entered for that file (title, description, keywords, ...)
Moving files between batches
Selecting the "Move" function allows you to move the file to a different batch. This can be either an existing batch, but you'll be able to create a new one as well. The following window will come up:
The top section will move the file(s) to an existing batch. Select the batch from the drop-down list and click the "Move" button. Note that only files that have not been uploaded yet can be moved, and that you can only move to compatible batches (Image to Image, Video to Video, ...).
It is possible to move from an "Editorial image" batch to a "Creative Image" batch or vice versa.
The bottom section allows moving the file(s) to a new batch. Enter the name of the batch (or leave the suggested one) and click "Create & Move".
Next topic: File details.